After more than a year of planning, configuration, and testing, the Iowa WorkSmart Project has entered the Deploy Stage of the Workday implementation. Here’s the latest on the Iowa WorkSmart Project, including information about upcoming training, results of the recent Future State Discussions, and the importance of Project communication in the upcoming months.
The Iowa WorkSmart Project will combine the state government human resources/payroll and financial management systems together by implementing Workday. Workday will replace two of the state’s current legacy systems - the Human Resources Information System (HRIS) and Integrated Information for Iowa (I/3). The anticipated t date for replacing HRIS is September 2021, and September 2022 for I/3.
Once implemented, Workday will benefit you in several different ways. A few examples include:
You can:
1) Submit timesheets;
2) Submit time off requests;
3) View benefits, complete open enrollment and life event changes;
4) Easily submit personal data changes to your profile;
5) Submit expense reimbursement requests.
Managers/Supervisors can:
1) Review and approve employees’ timesheets;
2) Review and approve time-off and leave requests with access to employees’ schedules;
3) Directly initiate real-time dashboards, calendars, team organizational charts with a one-stop view of team statistics such as years of service, time in their current role, compensation, and performance history; and
4) Review and approve employees’ expense reimbursement requests.
Workday Training Is Coming
To accommodate learning styles and training needs for human resources personnel, managers, and employees, a variety of tools are being developed. Learn what training materials will be available for you in this Workday Training Guide. Additional details and enrollment information will be provided in the weeks ahead.
Future State Discussions Highlight Upcoming Changes
In May, more than 1,000 managers and supervisors from 65 state agencies met with members of the Iowa WorkSmart Readiness Team to discuss changes to HR and financial business practices, and Workday’s Manager Self-Service (MSS) and Employee Self-Service (ESS) capabilities.
WorkSmart Communications Ramp Up
Your responses to the Statewide Change Survey confirms that the information we will provide between now and the launch is just what you requested. Be sure to pay special attention to messages from the WorkSmart Team, and bookmark the WorkSmart website for quick reference and access to resources.
For More Information
For more information about the Iowa WorkSmart Project, please visit WorkSmart.iowa.gov or contact the WorkSmart Team at [email protected]. For questions specific to your organization, reach out to your designated WorkSmart Change Agent.